Release Checklists

Parts of this document is adapted for The Hubverse from The Carpentries Developer’s Handbook (c) The Carpentries under the CC-BY 4.0 license.

Release Checklist

Create a new branch from main called <author>/release/<X.Y.Z> (MUST be this pattern, e.g. ls/release/0.1.6)
(For R packages) Update version number in DESCRIPTION and check that the Remotes: is up-to-date¹. Use usethis::use_version() to update the version number and add a new NEWS.md section.
(For R packages) Check that all new authors/contributors are accounted for in the DESCRIPTION
Proofread the NEWS.md or changelog.md and update the version number
Commit, push changes, and create a draft pull request (tests will run against the released versions of the dependencies)
Get a review from another member of the Hubverse dev team
- (For R packages) If package is on CRAN, follow the steps to release to CRAN. Only merge when you get an email that says “on it’s way to CRAN”. A good place to start would be to open a template release issue using usethis::use_release_issue() and follow the instructions.
- Merge on approval/CRAN acceptance
Checkout the main branch and make sure to pull the merged in changes.

Add new tag (annotated (-a) or signed (-s) preferred) with the name “ X.Y.Z” and push

# example: create a signed (-s) tag for version 3.3.3
git tag -s v3.3.3 -m '<short explanation of what changed>'
git push --tags

create a release on github from the new tag. In R, you can use usethis::use_github_release().

Release to CRAN

The release process for CRAN releases requires extra time and attention. A good place to start would be to

open a template release issue using usethis::use_release_issue() and follow the instructions.
If this the first release on CRAN, make sure to:
- Add the CRAN installation command to the installation instructions in the README.Rmd.
- Add a CRAN badge to the README.Rmd using usethis::use_cran_badge().
- Rebuild README.md.
Use devtools::check(remote = TRUE, manual = TRUE) to check the package locally.
Use devtools::check_win_devel() to check the package with the devel version of R on https://win-builder.r-project.org/.
Record the results of checks and respond concisely to any NOTEs not addressed in the cran-comments.md file. The contents of this file are included with package submission to CRAN. See more about using cran-comments.md to communicate with CRAN. If the package does not have a cran-comments.md file, you can create one using usethis::use_cran_comments().
Make sure all your changes are committed and pushed to your release branch.
Remove the Remotes: items in the DESCRIPTION with the desc package:
```
desc::desc()$del("Remotes")$write()
```
(DO NOT COMMIT, you will restore this later with git restore DESCRIPTION).
run devtools::release() and follow the prompts. This will run through a bunch of confirmation checks and finally submit the package to CRAN.
run system("git restore DESCRIPTION") to restore the Remotes: field in the DESCRIPTION file.
after CRAN submission, add and commit the CRAN_SUBMISSION file and push to your release branch.
If the package is rejected by CRAN, make any necessary changes, update the cran-comments.md file with a summary of changes made, bump the version using usethis::use_version("patch") and resubmit to CRAN.
continue with the Release steps

Post Release Checklist

Immediately after the release, follow these steps to set the version back to development

Create new branch from main called post-release-X.Y.Z
Set project to development version by:
- Adding .9000 to the version number (to indicate in development version)
- Adding a new heading to NEWS.md or changelog.md: ## <package name> (development). For R packages you can do both with usethis::use_dev_version().
commit, push changes, create a pull request
merge (with approval)

Subsequent PR Checklist

Subsequent PRs are business-as-usual development. All PRs are tested against the development versions of packages and must work before being merged.

It is important to remember that PRs should focus on independent features. If you want add a new feature and fix a bug, these should be two separate PRs. This strategy reduces the size of the PR, making it easier to review.

Create a new branch from main called <initials>/<feature>/<issue>. (e.g. ak/change-check-fail-class-and-print/111, which was authored by Anna Krystalli to change the check/fail class and print methods to fix issue #111).
Update NEWS.md or changelog.md (be sure to acknowledge non-core contributors by tagging their GitHub handle and version number)
Get review from a member of the hubverse team and merge into main on approval.

Caveats:

You should not change the development version number, unless there are important feature changes that are required by an upstream package (see more about the development version number).
Review often brings up potential non-blocking features/bug fixes that are orthogonal to the original PR. In these cases, instead of creating a PR to merge into the original PR, it’s best to create a new issue from the PR review and, after merging, create a new PR to fix that issue. This helps keep disparate bugfixes and features separate.
If introducing breaking changes, you must not merge into main until these changes have been tested and communicated with the community.

Hotfix Checklist

A hotfix is a bug fix that is independent from in-development features and needs to be deployed within a day. Details on hotfixes can be found in vignette("hotfixes", package = "hubDevs"). To patch and release a hotfix, follow this protocol:

Create a new branch from the latest tag using <author>/hotfix/<issue> (MUST be this pattern)

(main)$ git switch --detach 0.14.0 # checkout the tag
((0.14.0))$ git switch -c znk/hotfix/143 # create a new branch
(znk/hotfix/143)$

Write a test, fix the bug, commit, and push (do not bump the version number yet)

(znk/hotfix/143)$ git commit -m 'hotfix for #143'
(znk/hotfix/143)$ git push -u origin znk/hotfix/143 # push the hotfix

Create a pull request, get a review from another hubverse developer, and confirm that checks pass against the released versions of the packages (Do not merge yet)
Update the NEWS and bump the patch version in the DESCRIPTION

Release from the hotfix branch

(znk/hotfix/143)$ git commit -m 'bump version to 0.14.1'
(znk/hotfix/143)$ git tag -s 0.14.1 -m 'flipped retroencabulator switch option'
(znk/hotfix/143)$ git push
(znk/hotfix/143)$ git push --tags

At this point, there will be a conflict on the NEWS and DESCRIPTION, but that’s because you confirmed that it worked in the previous step.

Create the release from the tag on github (or using GitHub’s CLI tool: gh release create 0.14.1)
Resolve conflicts in PR and merge into main.

This describes an edge case (after development of cross-package functionality).

Effectively, if you have two packages that have complementary features in two pull requests, you can test them in the pull request by changing the Remotes: field.

For example, a branch pkgA@feature-A1 depends onpkgB@feature-B1, so you would do the following steps:
1. add org/pkgB@feature-B1 the Remotes: field of pkgA@feature-A1 (and bump the development version number in pkgB@feature-B1) during development.
2. pkgB@feature-B1 should be merged before pkgA@feature-A1.
3. Before you merge pkgA@feature-A1, you should ensure that the Remotes: removes the feature branch specification.
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